Novela is Singapores first international multi-brand beauty retail store. Keeping up with the latest trends, Novela aims to capture the hearts of beauty shoppers with a wide range of luxury beauty products including skin & body care, fragrances, and makeup.
Novelas logo is a black quill pen, which is symbolic of a womans beauty, elegance, and knowledge. Indeed, we believe that you can exude beauty from the inside out with the right beauty regime. By curating the best beauty brands from across the globe and offering them at affordable prices, we aim to simplify and elevate your shopping experience with premium products handpicked by us.
Purchasing Assistant (3 months contract)
About this role:
We are looking for a detail-oriented Purchasing Assistant to provide administrative support to our procurement team. The ideal candidate will assist in managing inventory, processing purchase orders, coordinating with suppliers, and ensuring timely delivery of products. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Assist in creating and processing purchase orders for beauty products based on inventory levels and demand forecasts.
- Coordinate with suppliers to obtain quotes, negotiate prices, and ensure timely delivery of goods.
- Maintain accurate records of purchases, pricing, and inventory levels using spreadsheets or procurement software.
- Monitor stock levels and communicate with relevant departments to prevent stockouts or overstock situations.
- Assist in researching potential suppliers and evaluating their reliability, quality of products, and pricing.
- Prepare reports on purchasing activities, including cost analysis, supplier performance, and inventory turnover.
- Assist in resolving any discrepancies or issues with orders, invoices, or deliveries.
- Support the procurement team in other administrative tasks as needed.
Qualifications:
- Diploma in Business Administration, Supply Chain Management, or related field preferred.
- Some prior experience in purchasing or procurement is a plus.
- Strong attention to detail and organizational skills.
- Excellent communication and negotiation skills.
- Proficiency in Microsoft Office suite, particularly Excel.
- Ability to work independently and prioritize tasks effectively.
- Familiarity with procurement software or ERP systems is a plus.
- Passion for beauty products and industry knowledge preferred.
