Commercial Bank
Working hours: 9am to 6pm (Mon-Fri)
Budget can be up to $4K/month depending on experience
Work location: Guoco Midtown (Bugis MRT)
POSITION: Staff, Facility Management
REPORTING TO: Head of Facility Management
JOB DESCRIPTION:
Provision of general administrative services to the bank, including full spectrum of reception duties.
KEY RESPONSIBILITIES AND DUTIES:
- Administers the management of the premises access card system and CCTV, including issuance of access cards and assigning of access; attends to premises alarms during out-of-office hours; assists in fire drills, follows fire safety precaution measures and workplace safety guidelines.
- Takes care of the general maintenance and upkeep of the office premises (monthly cleaning, aircon servicing and carpet shampooing), liaising with building management and vendors. Keeps record of all maintenance and repairs work. Attending to maintenance works within and after business hours.
- Updates of non-IT fixed assets inventory; conducts annual physical checks.
- Sourcing and procurement of non-IT products and services, maintenance of general equipment and services, including assessment, evaluation and screening of new suppliers.
- Maintaining and updating the suppliers' list
- Updates of Department Procedures/BCs and APPGs, APR Intranet administration (Upload & deletion)
- Responsible for printing of name cards and all printed forms, order of stationery.
- Responsible for input and confirmation of invoices to AP System and allocation of costs.
- Responsible for updates and records receipt of Authorised Signatories Booklets from correspondents’ banks (addition, amendment and deletion)
- Updates and keeps proper record all M&E and building-related drawings.
- Updates and administers the Key Register for entire office.
- Upkeep of meeting rooms and manage meeting room booking system
- Responsible for entire mail room services (collection and distribution of incoming mail, newspapers, publications, and franking & posting of mails — replenish postage fees for franking machine, daily tally postage on the monthly postal franking docket, weekly upload to the General Post Office).
- Administers warehouse/archiving matters (collection and retrieval of cartons for storage at Offsite Storage (CISCO or CROWN), and regular review and monitoring of destruction dates. Conducts on-site check on archived documents.
- Administers the destruction of confidential documents.
- Provide support during audit & second level control on FMD processes
- Assists Head of Facility Management in re-stacking and renovation projects (obtains, reviews and awards quotation etc and supervision of site projects)
- Full spectrum of Reception duties
- Other duties, as and when, assigned by Head of Facility Management
Interested candidates, do submit your resume to: [email protected]
Telegram me at @jocelynchan
Jocelyn Chan Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820 [email protected]
