Responsibilities
- Assist management team in planning, coordinating, overseeing and managing staff and services
- Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement
- Manage tenancy agreements and service provider's service for office facilities
- Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations
- Maintain proper filing system and ensures effective document control for easy access and retrieval
- Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required
- Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
- Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
- Provide support for other projects/assignments whenever Management requires
- Any other adhoc duties as assigned
Requirements
- At least 3 to 5 years of relevant working experience
- Min Diploma in office administration or relevant
- Familiar with Microsoft office applications
- Excellent organization and administration skills
- Solution oriented, proactive and possess excellent communication and interpersonal skills
- Ability to work independently and in teams effectively with minimum supervision
- Meticulous, organized, possess good interpersonal and communication skills
