Company Description
W.Media is a technology publisher based in Singapore. The company is founded by experienced professionals who understand marketing, business, and relevant industries.
Visit https://w.media/our-story to learn more about the company.
About the role
W.Media is seeking an Executive Assistant to support our Founders. This role is ideal for a dynamic, intelligent and highly organized individual who excels in meticulously managing details and consistently striving to get things done. If you have a passion for the global media and events industry, this presents an exceptional opportunity for you to thrive.
Responsibilities
In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, trips, and anticipating how our Founders wants these priorities to be handled. To succeed, you'll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever necessary. Your key responsibilities include:
Proactive Support to the Founders (include but not limited to):
- Manage the Founders's daily schedule, including vetting, prioritizing, and providing recommendations.
- Short-term and long-term project management for the Founders and other members of the executive team.
- Facilitate client receptions and ensure a seamless experience for VIP guests.
- Assist Founders in conducting town hall meetings, facilitate management and strategy meetings.
- Help arrange Founders's domestic and international travel
- Assist in corporate services related matters
Senior Managers Office Department Management (include but not limited to):
- Prepare and review documents, reports, and presentations for executive meetings.
- Assist in performance assessments and reviews for the senior managers office team members.
- Organize team-building activities and manage departmental events.
- Assist in budget management and financial reporting related to the business
Qualifications
- Educational Excellence: Bachelor's degree or equivalent experience from a reputable institution is highly regarded.
- Executive Support Experience: 2+ years of supporting C-Level executives will be highly valued.
- Proactive and Adaptable: A track record of taking initiative and navigate through ambiguity and fast paced industry.
- Strong Communication: Exceptional written and verbal communication skills.
- Tech Proficiency: High proficiency in collaborative software, Microsoft Office, and a readiness to embrace new tools.
- Time Zone & Travel Flexibility: Able to provide timely support across multiple time zones and travel as needed (up to 30% of the time).
