Job Description & Requirements
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and meeting rooms.
- Serve beverages to guests as and when required.
- Answer, screen and forward incoming phone calls to appropriate person.
- Take and relay messages to the appropriate personnel.
- Provide information and answer queries from callers.
- Receive, sort and distribute daily incoming mail / deliveries.
- Sent outgoing mails and maintain postage record.
- To assist with purchasing of stamps and mailing of registered mail
- Manage and order office stationery, pantry supplies, First Aid boxes and keep an inventory of stock.
- Receive invoices and pass on to accounts department.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and laminating.
- Ensure reception area is tidy and neat at all time, with all necessary stationery and material (e.g. pens, forms and magazines)
- Ensure pantry area, photocopying copy area, meeting room is tidy and neat at all times.
- Liaising with vendor on maintenance servicing for office equipment. (eg. photocopier, water dispenser, coffee machine)
- Provide assistance in general administrative support as and when needed.
- Any other appropriate duties and responsibilities as assigned.
REQUIREMENT
GCE 'O' Level
2 years’ experience
