We are looking for a Corporate Administrator who plays a crucial role in ensuring the efficient operation of our office, supporting the Head of Studio, and fostering a collaborative and positive work environment. Fluency in Japanese is a definite requirement for this role due to the need to assist in communications with offices in Japan. If you are a team player with a hands-on approach and a passion for excellence in office management, HR support, and international communication, we would love to hear from you.
Reports To: Head of Studio
Experience Level: 3-5 years, Executive or Manager Level
Main Responsibilities:
- Office Management and Administration:
- Oversee all aspects of facilities and administration operations, ensuring the smooth day-to-day functioning of the office.
- Manage office communications, including emails, phone calls, and correspondence.
- Supervise office space and facilities
- Update and maintain office policies as necessary.
- Human Resources Support:
- Provide HR support, including the management of work passes, employee medical insurance, benefits administration, and maintaining accurate employee leave records.
- Handle administrative matters related to staff employment, confirmation, and resignation.
- Assist with HR-related inquiries, fostering a positive work environment through effective communication and conflict resolution.
- Support recruitment efforts, employee onboarding, and offboarding processes.
- Financial Management:
- Assist in the presentation of monthly financials and yearly budgeting to management.
- Coordinate month-end closing and submission of monthly financial reports.
- Manage payroll, CPF submissions, and IRAS Auto-Inclusion Scheme submissions.
- Executive Support:
- Provide assistant support to the Head of Studio, including management of schedules, coordination of meetings, and handling of communications.
- Act as a liaison for the Head of Studio, assisting employees in HR matters and other ad-hoc requests.
- Vendor and Supplies Management:
- Liaise with third-party vendors, managing purchasing and maintaining office supplies.
- Negotiate with vendors/suppliers to ensure cost-effective procurement.
- International Liaison:
- Liaise with offices in Japan and other locations on administrative matters, ensuring alignment across different regions.
- Assist in communicating effectively with Japanese officers, facilitating seamless international collaboration.
Requirements:
- Bachelor's degree or Diploma in Human Resources, Business Administration, or equivalent.
- Minimum 3 years of experience in Office Administration or HR Administration.
- Fluent Japanese language skills are essential for facilitating communication and coordination with our Japan offices, ensuring alignment and collaboration across regions.
- Proficiency in Microsoft Office applications and experience with executive-level calendar management.
- Independent, self-motivated, with strong management skills and leadership qualities.
- Excellent coordination, organizational, and interpersonal skills.
- Meticulous, efficient, proactive, and able to multitask and prioritize.
