Administrative
- Standard Operation Procedures.
- Design, produce training content/materials.
- Sport Competitions.
- Annual and Quarterly Staff Gathering.
- Staff Trip.
- Festival Celebration.
- Assist in any company event but not limited to Qing Ming and Enlightenment Ceremony duty.
- Assist in daily administration work including but not limited to prepare memo, notice and minutes writing.
- Any other duties as assigned by the superior/management to you from time to time.
Purchasing
- Conduct sourcing activities, negotiate and evaluate on supplier’s price, delivery and payment terms to determine the most desirable vendors/suppliers.
- To source for new supplier and compare prices of existing supplier.
- Handle, monitor and verify Purchase Requisition, Capital Expenditure Request and other related documents.
- Conduct final check on all the Invoice against the set of purchase.
- Prepare monthly purchasing report for respective section and work with related departments to determine the nature of product requirement.
- Review supplier performance to ensure the products/services are received on time with justified pricing and quality.
- Interview and visit suppliers’ distribution centers to assess their credibility and capabilities.
- Be informed on latest trends of merchandise available in the market.
- Ensure purchasing functions conformance to ISO Standard.
- Communicate and act as the central point of communication between internal and external clients and the vendors, for all commercial matters including on non-conforming of goods and services.
- Liaising with logistic company for imported goods from overseas to office. Communicate with suppliers on claims of excess, short-shipment, damaged, wrong items, quality issues and missing packages.
- Build and maintain relationship with existing suppliers and also source for new and potential suppliers to have competitive product prices.
Experience / Skill Required
- Presentable and well groomed
- Customer service oriented
- Good communication skill
- Proficient in spoken and written English and Mandarin
- Computer literate and well versed in Microsoft Office Applications
