- Establish and maintain organised paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information in the area of QEHS.
- Booking conference calls, rooms, taxis, couriers, hotels etc.
- Assist whenever required to liaise between management and the staff.
- Prepare and modify documents including correspondence, reports, drafts, memos and email, copying, binding, scanning etc.
- Draft and prepare important letters that are circulated in the office.
- Compile all daily reports from various departments relevant to the department.
- Reply to all correspondences as directed by the Manager.
- Prepare agendas before every meeting and distribute them to all the staff members who are supposed to attend the meeting.
- Arranging and/or attending meetings and other gatherings/events.
- Monitoring stationary level and ordering of office and EHS supplies.
- Perform company's errands to post office and office supply store.
- Processing expenses sheets and invoices.
- Operate filling systems.
- Maintain up-to-date employee leave records.
Handling sensitive information in a confidential manner.
Requirements
- At least Bachelor/Diploma in administrative or business related.
- At least 3 years as admin assistant or document controller, experience in construction project site is preferrable.
- Proficient in computer and MS Office application especially in excel.
- Good interactive skills.
- Will be based in Tuas South full time / construction site office.
