The Manager reports to the Assistant Director, Procurement, to support the implementation of E-procurement strategies and support purchasing activities for projects and departments within SUSS.
Job Description:
1. Implementation of an Electronic Procurement System :
Support the Assistant Director in setting up the e-procurement system to facilitate University-wide purposes:
- To assist in the project management for the project from procurement, design, conduct testing & commissioning and implementation of the system alongside the IT and Finance teams and the appointed supplier.
- Develop change management and communications plan with training programme for end users
- Manage Supplier onboarding programme to the system.
- Oversee all enhancement or changes require for the system
2. Procurement Operations :
The Manager will partner with designated departments in SUSS to deliver a full spectrum of procurement activities to meet the dynamic needs of the businesses:
- Provide end-to-end support, advice and training on procurement policy and procedures
- Review and process tender documents to ensure full compliance to the procurement policies.
- Ensure that tender bids are evaluated fairly, review the recommendation reports for approval.
- To support the implementation of a e-procurement training programme for users.
- Pro-actively engage business stakeholders to identify sourcing and saving opportunities to leverage spend across the University
- Conduct market scanning to identify potential suppliers for the University's purchases.
- To improve procurement and spend reporting through data analytics
- Review processes and procedures and implement improvements to enhance efficiency
- Assist in the preparation of reports and schedules for audits.
- Any other ad-hoc duties assigned by Management or Department
Job Requirements:
- Minimally a Bachelor degree with a minimum 8-10 years.
- Experience in establishing and managing any e-procurement systems and using appropriate tools and techniques for analysis will be an advantage.
- Familiarity with S4 HANA Procurement module will be preferred
- A resourceful team player and leader with a lot of initiative and an ability to work independently.
- Process strong analytical skills, meticulous with high level of integrity.
- Effective interpersonal skills with excellent command of written and spoken English
- Familiar with most Microsoft Office applications
