NOTE: This role is for TBWA\Singapore's Disruption Accelerator (in-house data capability team)
Responsibilities:
- Day-to-day project management for Data projects allocated to you for Disruption Accelerator: Answering client questions, providing information, taking and processing intake brief and addressing any issues.
- Scope projects, manage budgets and be accountable for profit on all projects .
- Setting up appointments/ scheduling meetings, distributing reports and managing the correspondence between the Disruption Accelerator team and the external local market agencies. Follow up on appointments/ meetings where necessary.
- Utilise project management systems proficiently to support timely project management and delivery.
- Ensure accurate time keeping data entry by Disruption Accelerator team. Follow up team members to complete when needed.
- Compiling, managing all records and manage all filing of projects including assets, decks, scope of work files for Disruption Accelerator.
- Generate and distribute relevant reports on time and with accuracy.
- Training, onboarding and supervising junior support staff where applicable.
- Work into a Business Manager and guide them on project related client management issues.
- Overall, to follow house project management best practices and be an advocate of project management processes within TBWA.
- Perform your role with thoughtful application of thinking into every action, commitment to the quality and craft of each output, superlative service standards and professionalism, commerciality, efficiency and initiative, and help maintain a general positive spirit for the team.
Operations & Processes:
- Work with Data Lead to create scope of work and cost estimates
- Work on weekly and monthly delivery reports and check timesheets
- Work on Credit Utilization
- Share important documents with relevant stakeholders
- Manage administrative tasks such as setting up calls
Resource and Project Planning:
- Support Data leads in their resourcing requirements for all projects you are responsible for.
- Create and maintain project documentation throughout the project e.g. SOW, Timelines, estimates and change requests.
- Lead and guide the co-ordination of relevant departments to ensure project needs are met.
- Accountability for the management of Disruption Accelerator resources, to ensure we limit project financial risks.
- Keep the management function abreast of work pipeline at all times.
- Maintain integrity and quality standards of all agency output
Profitability:
- Maintain processes and reconciliation of projects as outlined by Managing Director, Disruption Accelerator, especially in regards to credit tracking versus hours spent
- Champion project management processes and educate all along the way where necessary of financial impacts
- Ensure profitable use and management of third parties
- Help build and be a guardian of TBWA's reputation for reliable and profitable delivery
Job Specifications:
Education / Professional
- Graduate with a good pass Degree (or relevant commercial experience)
Knowledge Required
- Understands the nature of advertising industry
- Understanding of overall business operations, needs, challenges and objectives
- Understanding of data analysis and willingness to learn more
Skills Required
- Excellent project management skills
- Excellent financial and commercial skills
- Proficient in: Microsoft Office applications, especially Excel; Google gDrive
Attributes & Attitude
- Commitment to TBWA\ – whatever it takes attitude
- Team player who is able to work under pressure to deliver and adhere to tight deadlines
- Accuracy and attention to details: meticulous and efficient
- Pro-active problem solver: willing to determine a solution first and know when to check with superiors when appropriate
- Ability to work independently
- Reliability with positive attitude
- Hungry for more – driving / striving
- Unlimited potential – an expert in their role
- Manages down as well as up
- Passionate – about your role, creativity and the agency
- Exhilarated by change –pushing and thinking about what’s next
- Easy to engage with and engages with others as well
- Cultural fit and contributes to culture
- Open to feedback and acts on it accordingly and quickly
- Disruptive in their thinking and approach to problem solving (strategy, creative, account handling, project management, finance, HR, front of office, basically everyone)
The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.
