Overall Job Purpose:
Main role is to manage Accounts Payables. Review all project invoices for accuracy and ensure compliance with contract and company policies, with correct WBS coding before approving for payment. Maintain the project cashflow forecast, working closely with project cost controllers. Focal point for finance related supplier queries. Support expense claim approval in SAP-CONCUR. Support hedging milestone updates to finance. Required to handle heavy invoice verification workload with meticulous attention to details.
Core Responsibilities
- Review service invoices, project timesheet submission is in line, approved by correct budget owner, in line with project budget and correct WBS code.
- Familiarize with Purchase Order & Sub-Contract agreements to understand payment schedule & claim requirements
- Review, validate and approve vendor/sub-contractor invoices in alignment with terms & conditions of the contract, ensuring supporting documents provided are in line with progress milestone or reimbursable claims, working closely with procurement, contracts & cost controllers.
- Check and approve expense claims as per company policy & personnel entitlement, working closely with HR & Finance
- Create expense report from SAP system for reconciliation purpose as well as monitor accounts payable budget to ensure expenditures do not exceed allocated funds
- In charge of project close-out accounts
- Sets up, monitors and updates project cash flow
- Sets up, monitors and updates currency hedging for project to reduce foreign exchange risks
- Compile supporting documents for reimbursable claims to client
- Provides feedbacks to Project Controls Manager / Lead Cost Controller to take appropriate decisions in the favor of the project
- Reports to Project Controls Manager / Lead Cost Controller on direction and guidance on the project
- Collaborates with fellow cost controllers, Finance, HR and other disciplines
- To perform spot checks on verification done by other disciplines to ensure compliance
- Ensure vendor upkeep the standard in submitting approved supporting documents
- Keeping check of finance workflow and authorization matrix
- Ensure/train finance AP to identify incomplete invoice supporting documentation
R1552011
Peak Ocean EA License No. 18C9336
