FUNCTIONS:
- Provide back-office support and service on private banking and treasury operations.
- Process transactions, settlements, confirmation, statements, Corporate Actions and other routine jobs with adherence to risk control.
- Assist with UAT on new product or system enhancement.
- Prepare periodical reports and ad-hoc reports if required.
- Adhere to internal rules and procedures and comply with the regulatory rules.
PRINCIPAL RESPONSIBILITIES:
1. TRANSACTION PROCESS
- Check FX transaction (Spot, Forward, NDF) details and confirm in system.
- Check transaction details and confirm in system.
- Create new instruments for transactions.
- Process asset transfer: contact counterparties, custodians and input transactions in system.
- Check Pre-funding report.
- Daily update of securities MTM price, follow up valuation reports from counterparties.
2. SETTLEMENT PROCESS
- Process Treasury and PB settlements and check settlements interface status in system.
- Process securities instructions and monitor settlement status.
- Inform Treasury for trade settlement funding.
- Follow up fixing and settlements for structured products, e.g. DCI, SI and structured notes.
3. CORPORATE ACTION
- Daily check corporate action events in custodian system and inform RM.
- Follow up corporate action and reply to custodian bank.
- Process corporate action incomes/securities received.
4. RECONCILIATION AND DAILY REPORTS
- Daily check securities positions reconciliation.
- Daily check reconciliation reports: TA & Murex, TA & FCC.
- Daily check reports generated by system.
5. CONFIRMATION AND STATEMENT
- Prepare and check confirmations for equity, funds, income transactions, cash movement…etc.
- Process client confirmations.
- Prepare weekly confirmation tracer list and send tracer emails to RM.
- Verify and maintain client transaction documents, e.g. PSP, Term sheet, Confirmations.
- Verify documents signed and scan in systems.
- Prepare monthly statement list and print out monthly client statements.
6. SYSTEM TESTING AND UAT
- Assist in system enhancement and identify system bugs.
- System testing for new products.
- Annual SG BCP drill and HQ DR.
- MEPS annual DR
7. MONTHLY JOBS AND REPORTING
- Prepare KPI and Transaction volume reports…etc.
- Client fee checking and process: hold mail fee, account maintenance fee.
- Custodian fee checking and input GL in system.
- Prepare Regulatory reports or any ad hoc reports requested by regulators.
8. OTHERS
- Assist on inquiries from Marketing, Product team, Investment team, accounting...etc.
- Product program reviewing
- Annual review on procedures and working manuals.
- Investigation on Nostro breaks
- Perform periodic Self-inspection.
- Attend to internal and external auditors’ requests and queries.
- Process audit confirmations requests and prepare balance certificate requested by clients.
- Carry out any other duties as assigned by supervisor/HOD as and when required.
KEY COMPETENCIES:
- Relevant Treasury operation, transaction and CLS settlement experience in Private banking environment.
- Good processing knowledge of financial products: FX, FX Option, Swap, Equity, Funds, Bonds, Notes, Structured products...etc.
- Relevant experience in banking system (e.g. Murex, FCC, PB System, Swift, MEPS+, SGTR System).
- Derivatives Trade Reporting experience is required
- Good communication, interpersonal and organizational skills
- Good knowledge of Microsoft Office
- Knowledge of related regulations, Anti Money Laundering & Terrorist Financing, Customer Data Protection and Operational Risk issues.
