SIN HR provides strategic HR business partnership and full spectrum of HR operational support and key deliverables to Singapore Branch.
Job Purpose
The contract resource is responsible for supporting the migration of Data and Document of Records (DOR) for each document type per employee (Active and Inactive) from the current repositories or hard copy sources onto a Sharepoint repository. These uploaded artifacts will then be migrated to a new HR system as part of the Bank’s HR Transformation program.
Job holder is also to update reference templates for each document type uploaded per Employee. The job holder is expected to check all inputs and verify that the documents are correct in accordance with agreed guidelines/ required standards.
Job holder may be required to check and upload documents on the new HR system as part of post Go-Live checks.
Job Content
The main tasks and responsibilities are:
Documents of Records (DOR)
- Scan all hard copy documents.
- Responsible for re-naming the e-documents correctly according to naming convention required for each Document Type and Employee Name.
- Ensure to correctly save the documents according to Document Type folder.
- Upload the folders into the Group Sharepoint.
- Perform reporting of progress of data/DOR migration.
- Test and verify uploaded documents have been migrated successfully in both UAT and Production environments.
DOR Template
- Prepare DOR template for each document type for each employee and upload into Group Sharepoint. This is to ensure Group IT matches the document attachment correctly with the file name against the employee number during bulk upload.
- Perform reporting of progress of data/DOR migration.
Risk control
- Ensure all data /DOR creation/re-naming are promptly uploaded into Group Sharepoint as per guidelines/ required standards.
- As part of four-eye check principle, also help to verify data /DOR uploads performed by other HR team are in accordance with document sources.
Any other duties
- Any other duties as assigned by Line Manager
Job Requirements:
Job Knowledge
- Experience in data /documents migration in System projects.
Skills
Technical & Professional
- Proficient in MS Excel and Word to be used for reporting.
Behavioural Competencies
- Professional and maintains confidentiality in all HR matters.
- Independent, pro-active and has initiative.
- Self-motivated and hard working.
- Meticulous and organised
- Responsible and committed to meet tight timelines.
- Collaboration and takes ownership.
Prior work experience required
- 2-3 years working experience in HR in banking industry preferred.
- Fresh graduates will be considered.
Education and/or professional qualification
- Min. Diploma/ A Levels.
