Lead, direct and manage the Building Maintenance Division of the Office of Development & Facilities Management (ODFM) in its responsibilities for the maintenance, upkeep and cleaning of structures, ensuring technical and contractual compliance. This includes overseeing the condition and functionality of all buildings, infrastructure, roads, drainage systems and landscaping to ensure they are in proper order, safe, environmentally sustainable and efficient in operation to meet the University’s objectives, adhering to budget constraints and established standards, while working in close collaborations with other key divisions.
Responsibilities
Building Management
Leads a team of technical professionals to oversee the maintenance and upkeep of all buildings and infrastructure across the NTU Campus and other locations in Singapore. This includes the planning for upgrades and improvement works to ensure all facilities remain in excellent condition, fostering an environment conducive and safe to teaching and research activities.
Operational Management
Direct the daily operations of the Division on:
Preventive and cyclical maintenance alongside cleaning services for buildings and infrastructure
Strategic planning for upgrade and enhancement of existing facilities, incorporating both short-term and long-term timelines, improving coordination of these efforts with other divisions within ODFM and other departments
Assessment and approval of work requests to ensure compliance with established standards and procedures
Continuous assessment to improve the safety provisions in communal spaces areas
Engage in environmental sustainability initiatives
Contract Management
Oversee the development of term contracts for essential services including building services maintenance, cleaning services, waste disposal, landscaping, pest control, painting and other projects
Organise regular building and façade inspections
Manage the tender process for term and adhoc projects
Evaluate tender reports and make recommendations for executive approval
Financial Stewardship
Lead the preparation and submission of annual budget proposals, ensuring alignment with financial guidelines and objectives.
Monitor and control the budget throughout the financial year to ensure that department operations stay within allocated budget.
General Administration
Continually review and innovate work processes, implementing new strategies where beneficial
Participate as a key member of steering and working committees for major university-wide projects or initiatives.
Review and assessment of Lease Agreements for leases of spaces within and outside of NTU, in coordination with other relevant departments
Requirements
Degree in Civil Engineering, Building/Estate/Facilities Management or related fields
Registered professional in relevant field would be an advantage
At least 20 years’ experience in estate and facility management, consultancy, project management or related filed within the estate, building or construction industry, managing properties of at least 0.5 million square meters GFA and overseeing an annual maintenance budget of $5 million
Strong in technical knowledge, facilities management, contract negotiation and management, and financial and budgeting skills
Well-rounded understanding and appreciation of various related disciplines within the industry
Experience in environmental sustainability is preferred
Adept in IT applications.
Demonstrated strength in managing teams, delivering impactful presentations, and excelling in communication
