LKCMedicine EArly Researcher Network (LEARN) will be hosting a 3-day international conference in December 2024 organized by PhD and postdoctoral students, who are part of the Scientific Organizing Committee (SOC) & Local Organizing Committee (LOC). The Senior Executive is responsible for providing secretariat support to the Conference committee who are tasked with organizing the international conference. He/She will provide support to the committee, organize meetings with stakeholders of the conference.
Responsibilities:
Work with external vendors (i.e Professional Conference Organizer) to ensure that items are prepared accordingly
Work with internal stakeholders for in-house equipment/logistics
Update the SOC and LOC and attend the meetings to take note of the actionable items to be incorporated in the programme
Conference Secretariat - Schedule and organize regular meetings of the Steering Committee to discuss high-level event decisions and strategies
Logistics Support
Source for an appealing event backdrop and stage setup to enhance the visual impact of the conference
Arrange for AV equipment, including projectors, microphones, and screens
Plan catering services for meals, snacks, and beverages
Provide support and guidance to attendees, especially overseas participants, in obtaining visas if needed
Hire professional event photographer and videographer to capture key moments and sessions of the conference
Provide support and guidance to attendees, especially overseas participants, in obtaining visas if needed
Establish an invite list with inputs from the scientific committee, steering committee, communications team, and senior management
Abstract/Registration/Honararium management
Post event archiving and documentation
Requirements:
Diploma/Degree in a relevant field
At least 2 years’ experience in running or managing large scale events
Knowledge in event management, data-entry, working with external vendors
This is a 1 year temporary appointment.
Hiring Institution: LKC
