5 days’ work week, 8.15am to 5.45pm
Responsibilities: -
1. Maintain departmental records, files, and databases, ensuring confidentiality and updated.
2. Make travel arrangements, arrange visas and accommodations for department staff.
3. Maintain an organized filing system for departmental documents and records in physical and digital formats.
4. Facilitate onboarding of new department staff, including preparing of locker, equipment and uniforms.
5. Coordinate the distribution of internal memos, announcements, and updates.
6. Greet and assist visitors, serve drinks, arrange meeting room bookings and catering if needed.
7. Handle incoming and outgoing communication, including phone calls, emails, and mail.
8. Handles & arrange documents for shipment (Delivery note, Proforma invoice, packing list, Airway bill and etc).
9. Data entries, prepare and review contracts and agreements on vendor registration list
10. Prepare documents for invoicing and maintain the records.
11. Course enrolment for department staff.
12. Verify and maintain the attendance records of department staff.
13. Perform secretarial duties to the department.
14. Received all incoming email / faxes and disseminate to respective personnel.
15. Make arrangement for customer visits according to instruction provided.
16. Retrieve and sort customer data from GSN server prior customer visits.
17. Prepare monthly report for AGM and sales team of Service Department.
18. Checking material status (for spare part orders) with suppliers,
19. Updating customers on their order (for spare part orders).
20. Maintaining and updating records for engineers’ information such as address, contact number, expiry of safety passes / travelling visas and etc.
21. Other incidental clerical duties as and when assigned by the superiors.
22. Follow the procedures of the Quality Management System for effective implementation and control.
Requirement
Nitec or Higher Nitec with 1-year relevant experience
SG or SPR only (no foreigner)
No preference on gender
14 days annual leave
AWS
Variable bonus – depend on company & individual performance
28 days medical leave
3 month’ probation
Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.
Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON
Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648
By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.
**We regret to inform that only shortlisted candidates would be notified.
K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)
R:62JFF3T30
