Job Responsibilities:
- Research, prepare, and manage sensitive information.
- Maintain an organized filing system for internal, external, and confidential documents.
- Represent the company at meetings and events as needed.
- Coordinate appointments with clients, arranging venues when necessary.
- Manage calendars, draft emails, and handle phone calls.
- Assist in responding to emails from vendors, partners, suppliers, etc.
- Prepare presentation materials when required.
- Professionally screen telephone calls and communicate internally and externally.
- Schedule conference calls and video conferences as necessary.
- Record meeting minutes accurately.
- Follow up on action items post-meeting.
- Welcome and assist guests and visitors.
- Aid in screening and hiring for key positions in collaboration with HR.
- Plan team-building events.
- Assist with company errands, such as delivering corporate gifts to clients.
- Occasionally support HOD with personal tasks like bill payments and scheduling lunch meetings.
Job Requirements:
- Bachelor's degree holder in business management or related field preferred
- 3 to 5 years of relevant work experience required
- Proficiency in Microsoft Office applications including Excel, Word, Outlook, PowerPoint
- Strong interpersonal skills with excellent oral and written communication abilities
- Demonstrated ability to effectively communicate with business contacts via phone, email, video, and presentations
- Experience in assisting with MS Teams and Zoom online meetings for managing internal and external meetings
- Must be independent, resourceful, and a team player
- Meticulous attention to detail and well-organized
- Positive work attitude, trustworthy, and eager to learn
- Adaptability to a fast-paced work environment is essential
- Singapore driving license preferred but not mandatory
- Willingness to work in a desk-bound role within a 5-day work week in an office environment
- Sales or customer service background is advantageous.
Wecruit Pte Ltd | 20C0270
Tew Jie Wei | R22106822
