DUTIES & RESPONSIBILITIES
- Sorts all purchase orders from CPU and respective departments.
- Matches invoices to Purchase Order and Delivery Order to confirm the right payment.
- Checks invoices with the contract payment terms.
- Ensures all contracts are renewed before the expiry and highlights to Executive Assistant Manager (Finance) on any expiring contracts.
- Liaises with suppliers and internal colleagues on any Accounts Payable issues.
- Obtains verification/ approval/ signatories for cheques/payment from Management and respective HODs.
- Ensures correct posting of invoices to accounting system.
- Issues and process payments within deadline for critical accounts (e.g. Credit Card,utilities, etc.).
- Prepares monthly expenses analysis reports.
- Reconciles creditor’s statement against vendor listing.
- Reconciles all inventory balances with Cost Section.
- Checks and reconciles corporate credit card statement for payment.
- Ensures monthly accounts payable closing is on time and works with supervisor on closing of accounts for the month.
- Ensures proper filing of key expenses (takes note of all Penang Hawkers’ Fare expenses,telecommunications and utilities expenses).
- Performs banks reconciliation.
- Prepares monthly Balance Sheet schedules.
- Prepares GST reconciliation and GST F5 return to IRAS within deadline.
- Prepares accrual listing and monthly accrual Journal for GL posting.
- Keeps proper records for fixed assets register.
- Assists with tagging of fixed assets.
- Assists and ensures proper disposal of fixed assets.
- Assists to post approved budget to accounting system in a timely manner.
- Witnesses Chief Cashier’s collection from night safe.
- Prepares Penang Hawkers’ Fare or any purchased vouchers as and when required.
- Performs any other duties as and when assigned by Accountant or Executive Assistant Manager (Finance).
