1. Manage full scope of Corporate accounts ensuring following are properly done in accordance with accounting standards and company policies:
- Month-end Closing
- Customer billing & AR collection
- Preparing audit schedule, management accounts and notes to the accounts
- Year End accounting process and filing of tax returns
- Preparing payroll and maintaining records
- Preparing Budget & cashflow preparation as and when needed
2. Prepare, file, submit, send, reconcile, ensure, retrieve, consolidate, and/or verify the following matters related to Client’s Vessel accounts:
- Month-end Closing
- Manager’s transactions and statement
- Verification and handling of all Accounts Payable invoices and processes.:
- Import approved Invoices/Credit Notes/DO from procurement system and input based on PO & DO
in Accounting System
- Obtain payment details to suppliers/Purchase & Crew Team and check suppliers’ monthly SOA
- Ensure payment is processed accurately
- Manage & Monitor Vessels’ Cash Management, Cash Flow and Balance according to payment requirements
- Manage monthly Crew Portage, Master Cash Report at Crew Management System & Accounting System
- Ensure Master updates crew change information into Crew Management System on time and provide training to new Master on input into Crew Management System
- Provision Inventory, Bonded Store Inventory, Luboil Consumption as Journal vouchers in Accounting System
- Maintain in MS Excel for all the invoices, credit notes, debit notes, payments according to Accounting System and Procurement System
- Monthly Statement of Accounts related to Opex, Projects, Drydock, Insurance Claims, etc to Vessel Owners
- Daily operation issues related to accounts
- Budget & cashflow preparation as and when needed
- Vessels’ books are properly kept in accordance with Shipowners’ accounting standards
- Liaising with Vessel Owners for fund transfer request
- Analyse variance from Budgets
- Reply to any queries from Vessel Owners
3. Managing bank accounts including :
- Assisting in new bank account opening (if any)
- Performing daily checks on bank account movement
4. Liaise with auditors, if needed;
5. Assist and support projects/tasks/internal audit as required
Requirements:
· Candidate with a diploma/degree in Accounting, professional accountancy qualification or equivalent
· At least 3 years of working experience in accounting
· Good interpersonal & communication skills
· Experience with general ledger functions and full set accounting
· Hands-on experience in ship management accounts
· Self-motivated, highly organized, and attention to detail
