Objectives of the Position
Responsible for end-to-end Procurement activities within Surface Logistics categories in ASEAN countries (Singapore, Malaysia, India, Thailand, Vietnam and Philippines).
Develop, implement, and monitor the strategy of regional, high complexity category and working closely with internal Business Partners (iBP).
The Logistics Categories covered are Packaged/Bulk Transportation, Warehouse, Forwarding Service, Customs breakage, and Value-Added service.
Main Tasks:
Plan to Strategy (P2S)
Co-develop and implement procurement strategies for logistics services, to achieve operational excellence, optimal cost, and terms, for internal Business Partners, including production and logistics sites in the Country.
Included activities:
- Work closely with the other Regional Category Buyer and Head of Logistics Procurement, to develop procurement strategies for logistics services, and ensure that specific needs and circumstances of internal Business Partners in the country are incorporated in hub, regional and global strategies.
- Develop a thorough understanding of the business objectives and needs of the internal Business Partners with regards to logistics services.
- Build up insights and expertise in the domestic market for logistics services and understand developments and trends.
- Regularly analyze procurement conditions for logistics services and initiate sourcing activities for supply alternatives to ensure optimized pricing and reduce risks.
- Implement strategies, if applicable in close alignment with the Head of Logistics Procurement, by defining strategic measures, regularly monitoring the implementation status, and taking corrective actions or updating the strategy if necessary.
- Support Supply Chain Management in the development of logistics concepts, e.g. for new production sites or businesses, by providing information on supply markets for logistics services and estimates for commercial terms
- Review best practices in other regions or hubs and proactively initiate projects in the Country to create value, for BASF including but not limited to sustainability and value chain projects.
Source to Contract (S2C)
Independently prepare and conduct negotiations with suppliers of logistics services in Country, according to the defined strategies, and in accordance with procurement guidelines, to achieve optimal terms at the required level of supply security for local production and logistics sites.
Included activities:
- Communicate with internal Business Partners, regional and local BU (Business Unit) Account Managers and other relevant parties to ensure that demand forecasts and business needs are up to date.
- Work with internal Business Partners to harmonize specifications and decrease complexity.
- Prepare and execute tenders and negotiations in close cooperation with the Regional Category Manager and internal Business Partners
- Involve relevant departments like Supply Chain Management, EHS/TDS (Transportation Distribution Safety), Legal, Finance etc. in an early stage to achieve alignment on desired results.
- Implement local contracts by informing all stakeholders of the negotiation result, monitoring adherence to contract terms, and taking corrective actions if necessary.
- Ensure that required information is updated in all relevant information systems (e.g. ERP, contract database, savings database, etc.)
Operational Procurement (P2P)
Support Supply Chain Management / Logistics to ensure that logistics services are provided timely and with the expected quality and to achieve operational excellence by working closely with internal Business Partners, the Procurement Service Platform (PSP), suppliers and other relevant internal and external parties.
- Ensure that relevant systems are updated with required information regarding logistics services.
- Drive operational excellence with the support of the PSP by making use of procurement automation tools like outline agreements to minimize manual work.
- Support Supply Chain Management / Logistics in the handling of issues and claims with suppliers and affected internal Business Partners, escalate issues if required, and ensure that the performance of suppliers is considered during future negotiations and tenders.
Supplier Relationship Management
Actively manage the portfolio of suppliers for logistics services in Country, strengthen partnership with key suppliers, and continuously manage supplier performance.
- Manage approval of new suppliers based on general and country-specific requirements by aligning with internal Business Partners, EHS, Supply Chain and other relevant internal and external parties
- Pro-actively build up new suppliers in line with relevant category strategies to enable them to meet BASF’s standards and requirements (e.g. WSA, RSA) in future, ensure reliable supply at competitive prices and manage supply and price risks
- Address sustainability topics to protect BASF’s reputation and reduce business risks from non-compliance with environmental, social or governance (ESG) standards
- Regularly evaluate or support Supply Chain Management / Logistics, respectively, in the evaluation of the supplier performance based on suitable KPIs for delivery, quality and compliance to internal and external regulations based on available information sources (NCM, feedback from internal Business Partners, etc.), document the results of the performance evaluation and implement countermeasures if necessary.
- Delist suppliers after alignment with Head of Logistic Procurement, internal Business Partners and other relevant internal or external parties if the supplier performance is unsatisfactory and an improvement.
Compliance and Processes
Ensure that all procurement activities compliant with relevant policies, procedures and documented properly to achieve excellent and consistent quality of work results, avoid compliance issues, and allow for traceability of actions.
Included activities:
- Get familiarized with all relevant policies and procedures (e.g. Procurement Guideline BASF Group, company procedures, BASF Code of Conduct, trade controls, etc.) and ensure that all procurement activities are executed accordingly.
- Document relevant steps in accordance with applicable guidelines.
- Actively seek opportunities for continuous improvement to increase operational excellence and improve documentation of processes.
- Support the optimum use of procurement tools and systems.
Requirements:
- Minimum bachelor’s degree, majored in Business Administration, Logistics / Supply chain Management / Engineering or other related field.
- Minimum 7 years work experience in procurement of logistics services, supply chain management or similar areas
- Knowledge in procurement processes and systems (SAP R/3), buying guidelines or project experience is a great benefit.
- Strong analytical skills and have a strategic mindset, combined with a commercial approach.
- Excellent stakeholder management, communication & presentation skills.
- Experience in the chemical industry would be a plus.
