Job Description:
Are you a self-motivated individual eager to shape the future of business operations? As an Operations Assistant with us, you'll have the exceptional opportunity to join our core team. Here, you'll gain invaluable industry experience, hone your problem-solving skills, and accelerate your growth. You'll be empowered to broaden your knowledge base, work on a diverse range of tasks, and make a tangible impact on our business operations.
What We Offer:
- Flexible working hours to support work-life balance.
- The option to work from home 1-2 days per week.
Key Responsibilities:
Operations:
- Coordinate with outsourcers, logistics, service stations, and bookkeepers to ensure operational excellence.
- Generate daily reports to track and optimize operational performance.
- Manage and analyze asset statistics, creating detailed reports.
- Draft proforma invoices and contracts using standardized templates.
- Conduct thorough evaluations of vendor performance to uphold quality standards.
- Take on various tasks flexibly as designated by the Manager.
Finance:
- Liaise with outsourced bookkeepers, auditors, tax authorities, and banks to ensure financial compliance and oversight.
- Manage a full suite of accounts, including bookkeeping, general ledger maintenance, accounts payable, cash management, and bank reconciliations.
- Maintain accounting records with utmost accuracy and timeliness.
- Handle transactions and payments to suppliers efficiently.
- Collaborate with external auditors and tax consultants for audits and inquiries.
- Manage special, ad-hoc projects as they arise.
Admin:
- Oversee a wide range of administrative functions, contributing to the smooth operation of the business.
- Administer payroll processes, manage expense claims, and handle other related financial matters.
- Process work pass and visa applications, as well as renewals and cancellations, ensuring legal compliance. (Prior experience with visa applications is highly valued.)
- Embrace a variety of tasks as assigned by the Manager, demonstrating versatility and commitment.
Requirements:
- A foundation in Finance and Commerce principles.
- Advanced proficiency in Microsoft Office and strong statistical analysis skills.
- An organized and detail-oriented mindset, with the ability to multitask effectively.
- Excellent communication skills in English and the capacity to engage with Chinese-speaking vendors and suppliers.
Join us and redefine the future of business operations. Apply now to embark on a journey of professional growth, flexible work arrangements, and innovative work practices!
