Brief Description
Reporting to the Centre Executive, the incumbent for Administrative Executive position provides full administrative support for BCARE Active Ageing Centre.
Job Responsibilities - The job responsibilities for this position include:
I Administration
1. Maintain the database and attendance records of members and volunteers.
2. Coordinate on submission of reports to government agencies.
3. Set up an effective and efficient record-keeping and information-retrieval system.
4. Petty cash administration.
5. Prepare monthly bilingual Active Ageing Programme - Activity flyer and schedule. Simple translation work is needed.
6. Attend to the Alert Alarm System (AAS) when necessary and update AAS recording to government agencies.
7. Support and update seniors with Information & Referral resources when necessary.
8. Assist in minutes-taking for monthly staff meetings and obtain quotations when necessary.
II Operations and General Maintenance
9. Coordinate schedules and assist in liaising for general repair, maintenance and upkeep of the Centre e.g. air-cons, office and IT equipment, housekeeping and storerooms.
10. Assist in organizing storage space of the Centre, replenishing housecleaning items and office stationery.
11. Update and maintain Asset Register, ensure the safe-keeping of equipment and other important documents.
III Others
12. Participate in other BCARE events and projects when required.
Only shortlisted candidates will be notified.
