POSITION OVERVIEW:
As an Accounts Executive (Payables), you will play a critical role in managing supplier invoices, reconciling accounts, and ensuring accurate and timely payments.
KEY RESPONSIBILITIES:
Invoice Processing and Goods Receipt:
- Work with the office team to ensure supplier invoices are stamped and acknowledged upon goods receipt.
- Verify that all goods received are in order before processing invoices.
Reconciliation and Approval:
- Reconcile intercompany and supplier statements of account, ensuring the accuracy of items and unit prices.
- Obtain approval from relevant authorities for all invoices ready for payment.
Data Entry and Payment Processing:
- Key in supplier invoices, staff reimbursements, and intercompany transactions in the system.
- Prepare payment vouchers and prepayment recurring entries for multiple entities.
- Input transactions into online banking systems and process approved payments on a bi-weekly basis.
Record Review and Adjustment:
- Review payable records to ensure accuracy, correcting any errors or miscoding through adjustment journals.
- Prepare manual checks for payroll and suppliers not using online banking or on ad hoc/cash-on-delivery terms.
Document Management:
- File and organize payable accounting documents, including payment and journal vouchers, to maintain proper records for internal and audit retrieval.
Bank Reconciliation and Aging Analysis:
- Perform monthly bank reconciliations to ensure accuracy.
- Review payable aging records to identify and address any long-overdue payments, maintaining proper records of liabilities.
Communication and Collaboration:
- Collaborate with the purchasing team to rectify any incorrect transactions posted to EPB, making necessary edits or amendments.
- Provide necessary information for yearly audit reviews and support audit processes as required.
REQUIREMENTS:
At least 1-2 years experience in accounts payable or similar role.
Diploma holder
Attention to detail
