- Work directly with the CEO to support all aspects of his daily work routine.
- Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements.
- Handle urgent requests and changes in relation to meetings with CEO.
- Act as the point of contact between the manager and internal/external clients
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Attend meetings and take minutes / notes of discussion.
- Other additional and / or alternative duties as assigned from time to time, including supporting other team members or Executives as needed.
- Source office supplies
- Maintain and upkeep stationery and quantities of Corporate Materials and Letterheads
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- To prepare meeting materials, equipment & refreshments for guests
- Assist in general administration matters and IT matters
- Report Manpower strength
- Assume some human resource tasks
- Assist in all other HR and administration projects/events
Requirements :
- At least 2 years of experience providing full secretarial support to management level and a team.
- Ability to multitask and prioritise tasks
- Resourceful, adaptable and hands-on
- Attention to detail
- Great verbal and written communication skills
- Professional discretion and able to maintain confidentiality at all times, highly trustworthy
- Able to build a network with client and key stakeholders.
- Able to work autonomously and handle sensitive, confidential and non-routine information
- Self-starter with excellent anticipation skills; problem solving; follow up
- Strong relationship skills and comfortable working with people at all organizational levels
- Ability to navigate in a constantly growing environment
- Team player who is energetic with a positive attitude
- Highest degree of integrity, professionalism, diplomacy and discretion required
- Able to thrive in a lean set up
- Adaptable and flexible with a positive and can do attitude
- able to communicate in Mandarin and Bahasa Indonesia will be an advantage
