SENIOR CONTRACT EXECUTIVE

MAIN TASK

1. To manage the Contract Management Division in SG/KSA
2. To review and provide contract advice and interpretation for all BUs whenever required

(A) CONTRACT MANAGEMENT

1. To provide support in all contract matters
2. To prepare a lookout list for distribution to project team and to conduct a training to project team at start of every new project to highlight interim notice, got process and its timeline of submission and all other necessary guidelines
3. To attend to project team's request to prepare correspondences regarding a) extension of time (EOT) & claim b) notices c) contractual advise.
4. To analyse company's position on every case and discuss w/ project team and/or management whenever necessary to finalise its strategy and approach
5. To provide contractual advise and interpretation when required (SG/TREL/TRELI)
6. To support BUs in highlighting critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project close-out
7. To assist BU/Dept in highlighting any deviation in the terms and conditions of contract
8. To provide support in all main contract matters (SG/THAI/SAUDI)

(B) DISPUTE

1. To study/investigate the dispute through discussions with internal parties, examination of project documents (i.e. letter by BU, client correspondences/letters, schedule and all relevant contract documents.)
2. Give contractual advise and path-forward for dispute resolution or defend company from claims
3. Draft letters and/or correspondences to protect the company's interest

(C) CONTRACT REVIEW

1. To attend to tender contract review requests by BDD and project team
2. To study and review the tender documents (i.e. main contract, general terms & condition, annexes) and prepare a Tender Lookout List to highlight any risk exposure
3. To reply to any tender clarification raised by client
4. To review and evaluate Rotary's partnership agreement to subcontractor including drafting of any agreement
5. Review and comment on tender analysis prepared by project stakeholders before it is presented to the client
6. To develop SOP guidelines and to provide guidance and trainings
7. Maintain a monitoring log for each request
8. To archive relevant documents from each request into the shared drives upon closure of the request

(D) TRAINING & ORIENTATION

1. To prepare training materials
2. To conduct training for BU's on contract management (guideline / improvement)
3. To oversee the orientation program of new staff(s) in the department

(E) ADMINISTRATIVE MANAGEMENT (DEPARTMENT)

1. Procurement Outlook - Prepare and develop the yearly presentation
2. Upkeep of IMS Forms/Procedures
3. To facilitate the yearly e-Vendor Code of Conduct Exercise
4. To facilitate the yearly Vendor Evaluation
5. CAPEX processing for department