Key Job Duties:
< Duties as Business Administration Manager for KYOCERA Asia Pacific Pte. Ltd. and its subsidiaries, branches and rep offices (collectively, KAP-G) which covers 9 entities in 8 countries >
- Monitor the establishment and update KAP-G of any company group rules issued by Japan headquarters with appropriate explanation.
- Update KAP-G internal rules including Ringi (Internal Approval Procedure) and Credit Control Policy by liaising with Japan headquarters’ relevant division and presenting it to all KAP-G employees.
- Consider and suggest proper business scheme comprehensively by taking a variety of factors such as relevant country’s law on trading and tax, company group’s rule, logistics, agreement with supplier and system operation etc. into consideration, based on consultation from sales division.
- Review new customer’s financial condition and judge the suitable credit limit or necessity of collateral.
- Monitor and review all existing customers’ credit limit annually by considering the latest financial condition, business volume, credibility of customer’s parent etc.
- Review Agreement, Contract and Engagement Letter, which include sales agreement with customer, intercompany agreement with affiliates, appointment of external consultant for tax related, service contract with IT vendor / logistic vendor / insurance company etc.
- Educate and advice on export control to employees in order to conduct business properly without offending international rule and regime regarding security trade control and annual audit of security trade control checks conducted by Japan headquarters’ relevant division.
- Planning yearly budget for IT investment, consideration of the service and vender to be used and explaining in detail to management before implementation to enhance IT security level and improvement of the work environment.
- Discuss with Japan headquarters and relevant affiliates for maintenance and revision of KAP-G business core IT systems used for order entry, inventory control, shipping and AR/AP control.
- Discuss with logistic vendor about setup of new warehouse in APAC region and detail flow from import declaration to delivery to customer.
- Make and distribute reports of daily achievement, monthly plan and forecast of Order Booking and Shipping of all sales divisions.
- Supervise establishment of new entity in APAC region by liaising with external consultant, internally with each division and Japan headquarters’ relevant division.
- Coordinate change of Directors, Articles of Associates / Company Charter of KAP-G companies, with liaising with external consultant and Japan headquarters’ relevant division.
Job Requirements/Skills:
- Deep understanding of company group rules and policies.
- Good knowledge in rule, regulation and custom of trade transaction (Customs declaration, FTA/EPA, Rules of Origin etc.)
- Good knowledge in intercompany transaction including transfer pricing aspect.
- Good explanation skill to summarize complicated IT matter to commonly understandable words.
- Experience in building relationship and negotiating well with external consultant, IT vendor, logistics vendor, insurance company, etc.
- Project management by co-working with relevant division.
Minimum Experience and Qualifications:
- More than 10 years of experience as Manager in administrative role for sales transaction (customer credit control, business scheme consideration, internal rule education etc.)
- Prior working experience in Japanese companies with regional roles & responsibilities.
- Possesses years of supervisory experience of over at least 10 or more subordinates.
- Bachelor’s Degree in relevant field and/or equivalent experience.
