The Interior Haus Pte. Ltd. is looking for a Administration Manager who can help to coordinate the company's administrative and general workflow. The Administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures while assisting the project managers and suppliers in adminstration processes.
Roles and Responsibility:
1. Understand the workflow and project life cycle of interior design and be familiar with building codes, regulation and industry standards.
2. Develop, implement and enforce policies to enhance office efficiency and organisation.
3. Assist in the recruitment and onboarding processes of future hires and maintaining employee records with ensuring compliance with HR policies.
4. Assist in budgeting, expense tracking and financial reporting for the company. Trainee will also be able to handle invoicing and billing from suppliers and vendors.
5. Support project managers and supervisors with administrative task related to each individual interior design projects like application of permits required.
6. Communicate and maintain good relations with vendors, suppliers and contractors to ensure timely delivery of goods and services and at the same time negotiate contracts and agreement for their products and services like credit terms and discounts to help the company maintain healthy cashflow.
7. Identify and mitigate potential risk in administrative process and implementing security measures to protect company assets and information while maintaining and organising company reccords, contracts, legal documents and client information with an efficient document filling system.
8. Implement and monitor quality control measures in administrative process and regularly access and improve process for efficiency and effectiveness for the company.
9. Assist project mangers and supervisors in tracking of the project milestones and the status of the deliverables to ensure that progression is on time.
10. Manage internal and external communications. Including emails, phone calls and meetings to liase with the specific departments regarding the context.
Competencies:
1. Knowledge of Interior Design Processes
2. Office Management
3. Human Resources
4. Financial Administration
5. Project Coordination
6. Vendor and Supplier Management
7. Documentation, Record Keeping and Risk Management
8. Quality Assurance
9. Project Tracking
10. Communication
Duration of Attachment: 6 Months
