Job Description:
- To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, overseeing of goods flow, etc.
- Efficient document management such as printing and filing of the documents
- Assist with day to day operations of the office, monitoring of office supplies
- Handle accounts payable function, process payments to suppliers and handle suppliers’ inquiries for any payment related matters
- Assist the Manager/Director in working out the quantities for variations and progress claims.
- Coordinating with site personnel for updates regarding the work in progress and updating the client
- Responsible for scheduling internal/external engagements, arranging virtual meetings/conference calls, and managing calendars.
- Make travel arrangements, including itinerary/logistics preparation for overseas trips and completing post-trip claims.
- Coordinate and manage external vendors, support logistics preparation and assist in the execution of team’s engagement events/initiatives.
- Run personal errands and assist on personal projects for the managers/directors.
- Answer telephone calls and take down messages carefully when the needs arise.
- Meet and greet clients and visitors cheerfully.
- Other administrative duties as assigned by the supervisor.
Job Requirements:
- At least 1 year of corporate secretarial experience, preferably as an Administrative to a senior executive.
- Possess experience in managing international travel arrangements.
- Good ability to take reasonable and accurate notes for meetings.
- Proficient with MS office to assist in presentations and reports.
- Meticulous. Able to interpret complex situations/document, follow through and attention to detail.
- Ability to multitask effectively and prioritize daily workload.
- Excellent Discretion and confidentiality.