Office Admin Tasks
- Receive guests and be the ‘face’ of the company - perform front desk duties when required
- Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
- Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
- Assist in booking facilities for meeting and/or facilitating for online meetings
- Handle business travel issues such as arrangements of air tickets / accommodation for staff
- Provide timely support for managers on administration matters and tasks
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
HR Admin Tasks -
- Handle onboarding and offboarding employees
- Provide support for staff engagement activities and events
- Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
- Any other HR admin duties that may be assigned on ad-hoc basis
Requirements:
- Possess at least a min. Diploma, in any field
- Min 3 years of relevant work experience
- Proficient in Microsoft Office suite
- Good interpersonal and communication skills
- Meticulous and detailed oriented
- Ability to handle highly confidential information of critical nature
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
- Able to work night shift and split shift
- Able to work OT on weekends and public holiday
- · Must be able to work night shift and split shift
- · Must be able to work extra hours or weekend if needed
