Position Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office, with a focus on customer quotes, delivery order management, reporting, service coordination, and handling various administrative tasks related to workers, dormitories, vehicles, and properties.
Key Responsibilities:
- Customer and Service Coordination:
- Prepare and follow up on quotes for customers.
- Coordinate services with subcontractors and ensure timely execution.
- Data entry of delivery orders and filing of work orders received from clients.
- Reporting and Documentation:
- Prepare monthly reports on recycled items and other relevant metrics.
- Maintain accurate records of timecard entries for payroll processing.
- Human Resources and Compliance:
- Track contracts for foreign and local workers, ensuring compliance with regulations.
- Manage medical insurance for employees and maintain related records.
- Facilities and Logistics Management:
- Perform dormitory bookings and manage accommodations for workers.
- Track vehicle road tax renewals and ensure timely renewals.
- Handle tenancy agreements and property-related activities, ensuring compliance with lease terms.
Qualifications:
- Proven experience as an administrative assistant or similar role.
- Proficient in Microsoft Office applications and familiar with data entry and reporting software.
- Excellent communication and interpersonal skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving abilities.
- Knowledge of the recycling industry or relevant field is a plus.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- A supportive and dynamic work environment.
