Job Overview
The Finance Executive, under the direct supervision of the Finance & Business Support Manager of the Hotel, will be in charge of overseeing the Finance function at the hotel and supporting the accounts receivables, income audit, and purchasing functions. He/she is responsible in ensuring all revenues are recorded and reported on a daily basis and all control procedures are in place relating to the income, accounts receivables and purchasing processes. He/she also ensures revenue is reconciled against accounts receivable movements daily and will be responsible in the timely billing of accounts; as well as in ensuring all policy and procedure for translating the business plan into the material and service requirement of the hotel and plans and executes their acquisition storage.
Duties and Responsibilities
- Provide input for month end journals, i.e. revenue adjustments.
- Prepare and settling credit card dispute from bank.
- Audits and reconciles advance payments and ensures payments have been applied.
- Process daily transfer of charges to City ledger in PMS AR module.
- Ascertain that all charges received for billing are proper and with complete supporting documents and approved credit account with the Hotel.
- Conduct surprise checks on Front Office and F&B operation.
- Witness daily cash count.
- Audits daily collection of the General Cashiers Summary against the bank in slip.
- Works with General Cashier to check all float totals regularly and keeps control on registers in outlets.
- Performs various special projects as requested and assigned by management.
- Ensure all controls are in compliance with internal/external audit requirements.
- Maintain documents for audits of hotel accounts, and ensure compliance for contractual agreements and governmental compliance.
- Ensure timely billing of accounts
- Maintains a filing system for account receivables records
- Balance daily transfer to city ledger and post, edit and update to accounts receivable module in PMS
- Reconcile city ledger balance in PMS with AR aging report on a daily basis
- Handle correspondence and queries regarding city ledger accounts
- Reconcile all accounts in aging report
- Prepare and input journals for transfer between debtor accounts
- Respond to and resolve all accounts/guests’ queries
- Process all invoices and statements
- Maintain clear lines of communication with internal/external customers to ensure timely and accurate billing
- Check arithmetic accuracy of invoices.
- Assist in checking and calculate travel agent commissions for payment and accruals where necessary.
- Assist in the process of credit extension and collection of overdue accounts
- Prepare and post approved city ledger allowances / rebates in the respective city ledger account in the PMS.
- Be familiar with hotel Front Office Cashiering and city ledger billing procedures.
- Ensure all controls are in compliance with internal/external audit requirements.
- Performs other duties as required.
- Ensure CSA controls are implemented.
- Provide support for filing of Tax related documentation
People:
- Communicate with Duty Managers/ Supervisors / Front Office Cashiers and other team members to ensure Finance policies and procedures are adhered to.
- Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective 2-way communication.
- Work better together with the other Finance team member
Guest Experience:
- Shares information with others readily to help everyone work together better for the internal and external guests.
- Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
- Anticipate guests’ needs, handle enquires and solve problems.
Responsible Business:
- Support the hotel’s corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety, drive action plans as required to achieve hotel corporate responsibility objectives.
- To achieve minimum 90% in CSA for AR, Revenue and Purchasing sections.
What We Need From You
- Diploma / secondary education / equivalent plus 2 years of experience in hotel industry.
- Preferably speaks fluent English. Other languages preferred.
- Display good analytical ability, problem solving and organizational and training abilities.
- Must be able to devise, prepare and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs.
- Knowledge of SunSystems
