We are looking for a responsible Administration Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to the team, assisting in daily office needs, managing our company’s general administrative activities and ensure the efficient and smooth day-to-day operations of the company. Critical skillset includes bilingual in English and Mandarin, both spoken and written.
【Responsibilities and Duties】
- Provide general support to visitors
- Greeting clients, answering phone calls and replying to client emails
- Organise and schedule appointments
- Plan meetings and take detailed minutes
- Operate office equipment such as printer and computers
- Assist with hiring and onboarding new employees
- Write and distribute emails, correspondence memos, letters and forms
- Maintain cloud storage filing system on WeCom
- Assist in the drafting and updating of office policies and procedures, as required
- Order and procure office supplies
- Perform simple book-keeping and inventory control
- Passes application in the Immigration & Checkpoints Authority (ICA) system
- Courses enrolment in the schools’ online system
- Accompanying clients to complete formalities at the Immigration & Checkpoints Authority (ICA)
- Accompanying clients to visit schools
- Other administrative tasks as required
【Required Skills and Qualifications】
- Proficient in MS Office (Word, Excel, PowerPoint)
- Excellent time management skills and ability to prioritize work
- Attention to details and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational and time management skills, with ability to multi-task and prioritise work
- Bilingual in English and Mandarin, both spoken and written (our clients are largely from China*)
- GCE O Levels, or related field, fresh diploma graduates welcome to apply
【Other benefits】
- Medical benefits
- Birthday celebration
