About your role:
Administration
- Security door access management (including after-hours door access support)
- Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
- Oversee facilities services & maintenance activities
- Manage office supplies, office equipment and pantry supplies
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
- Manage business trips, hotel booking, temp accommodation and visa/work permits application process
- Collaborate with cross-functional teams to ensure a seamless workflow
- Analyse current operational processes and performance, recommending solutions for improvement when necessary
- Space mapping and planning
Project
- Manage the scope of ad hoc projects to ensure the quality and deliverables within the stipulated time.
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending, and participating in stakeholder meetings
- Documentation and following up on actions and decisions from meetings
- Preparation of necessary presentation materials for meetings
Sustainability Efforts
- Manage the sustainability reporting, analyzing results and provide valuable information for decision-making.
- Implement green initiatives and suggest sustainability ideas to reduce carbon footprints.
Your Background:
- Degree holder with at least 5 years of proven experience as senior office administrator
- In-depth understanding of office management procedures and policies
- Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
- Strong interpersonal, written and communication skills
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
- Mature and adaptive and able to interact well with all levels of stakeholders
- Flexibility to adapt to a fast-paced and rapidly changing environment.
- Ability to work independently and as part of a team.
- Highly proficient in Microsoft Office (Excel, Excel Formulas, Pivot Table, PowerPoint, Word, Outlook)
EA License Number : 11C4879
