Executive Assistant
1 year contract, high potential to renew/ convert
Come and join us!
Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?
“FIND YOUR PLACE” by joining a world-class US Consumer company
Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.
Company Description:
Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives.
Main Responsibilities:
- Calendar Management: Maintain and coordinate calendars, schedule meetings and appointments. Ensure all commitments are met while optimizing leaders’ time.
- Meeting Coordination: Arrange and prepare materials for meetings, conferences and townhalls. Attend meetings and take notes, when required.
- Travel Management: Plan and coordinate travel itineraries, including visa application, flights, accommodations, and ground transportation, ensuring cost-effective and efficient travel arrangements.
- Expense Management: Prepare expense reports and reconciliation, ensuring compliance with company policies.
- Event Planning Support: Assist in the preparation and coordination of events, executive visits, as well as coordinate meetings and related logistics for assigned teams
- Visitors’ Hospitality Management
- Payment Processing: Coordinate and follow up on PO creation as well as invoices / payment processing.
- Document Management: Maintain an efficient and well-organized record and storage system for the team.
- Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
- Shared admin duties and support ad-hoc tasks / projects as assigned.
What We Are Looking For
Requirements:
- Minimum Diploma/ Degree with minimum 5 years of experience as an executive assistant or senior secretary
- Able to support multiple leaders and team members.
- Excellent organizational and time management skills, with proven ability to multi-task
- Exceptional attention to details and problem-solving abilities
- Ability to work independently and prioritize tasks effectively
- High level of professionalism, discretion, and integrity
- Independent and yet a team player
Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.
Alternatively, you can share your CV at [email protected]
EA License: 94C3609
Reg No: R1440247
