Job brief
We are looking for a skilled Asisstant Executive/Executive (AP) to be responsible to lead a team for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
- Manage pool of staffs in assigning daily responsibilities, ensuring assigned work completed within stipulated timeline
- Process outgoing payments in compliance with financial policies and procedures
- Take responsibility for the day-to-day processing of all purchase invoices for a portfolio of companies ensuring that invoices are checked and prices are correct and that any discrepancies are investigated and dealt with appropriately
- Ensure that invoices are authorised for payment by relevant department or project managers and matched to purchase orders where applicable
- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
- Ensure that invoices are recorded and entered into the ACCPACC system using the appropriate account codes and that payments are posted on the system appropriately
- Follow authorisation of invoices organise payment runs, scanning invoices and preparing cheques for mailing
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Generate reports detailing accounts payables status
- Understands compliance issues around accounts payable processes (GST, etc.)
Requirements and skills
- Ability to lead a team in performing daily tasks
- Ability to articulate issues identified to the respective PIC
- Good understanding of basic bookkeeping and accounting payable principles
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Positive and flexible approach to work
- Hands-on experience with spreadsheets and proprietary software
- Proficiency in English and in MS Office
- High degree of accuracy and attention to detail
- Relevant qualification in Finance or Accounting
- Past experience in construction industry would be an advantage
