Purpose of Job
Provide full spectrum HR services to Singapore based employees and manages office admin operations for Singapore. Provides administrative assistance to Asia President and Asia HR Leader. This position will also be responsible for facility management, EHS, wellbeing and employee communications and recreation for Singapore.
Essential Responsibilities
- Manage all day-to-day HR matters across the entire employee life cycle, including but not limited to recruitment, onboarding, off-boarding, probation assessment, work-pass, contract renewal etc.
- Handles payroll, statutory contributions and income tax related matters for Singapore employees working with appointed payroll vendor
- Administer benefits such leave application, approvals and cancellations and attend to medical, dental and insurance claims’ queries etc. as well as request for payslips, employment certification letters and/or adhoc request for verification of employment.
- Manages HRIS system - Workday as Field HR for Singapore, to ensure accurate data input, timely updates and initiating or facilitating all HR process transactions through Workday
- Ensure personnel files are documented and stored properly
- Advise people managers and employees in Singapore on annual HR processes
- Involve in company’s Learning & Development including organizing bonding activities
- Work with various departments master set up for new employees as needed
- Administrator of Corporate Accounts for government and local agencies’ portals such as MOM, SDF, WDA etc. to provide data, request for subsidy, submit renewal and/or maintain company's information accordingly.
- Participate in global, regional or local projects and handle any adhoc HR matters as assigned.
- Executive Assistant to Asia President & Asia Region HR Leader
- Provide administrative support for travel arrangements such as flight and hotel bookings, arrange for airport pick-up and drop-off, and coordinate with local admin on itinerary/agenda and daily local transportation needs etc.
- Facilitate travel visas, application of APEC card and late changes for travel arrangement for Asia President if/as required.
- Handle President’s travel and expense claims to ensure accurate and timely submission
- Office Administration and Facility Management Support
- Liaise with current vendors on Singapore office matters such as office access and meeting room bookings
- Process monthly office invoices, freight, and invoices accordingly
- Ensure all contracts and/or agreements with third parties are cleared and reviewed by legal.
- Support local and international courier and delivery of documents for President and/or Asia/SEA Finance as requested.
- Provide assistance to new employees on company credit card application and resolve issues relating to corporate card
- Act as the site lead on all employee health and safety needs and get advice and support from SEA EHS as needed.
- Any other administrative task as assigned.
Requirements
- 3 to 5 years’ prior work experiences in full spectrum HR and Office Admin in a multinational company is required
- Prior exposure supporting senior leaders
- Hands-on experiences using Workday and Zoom
- Exposure to industrial or engineering sector is an added advantage
- Degree holder in HR or related discipline
- Effective oral and written communication
- Customer centric and strong sense of urgency
- Takes ownership to deliver on agreed outcomes
- Positive can-do attitude and willing to learn
- Attention to details and work independently with minimal supervision
- Strong ethics and compliance mindset and high degree of discretion
