About Sheng Hong Arts Institute:
Sheng Hong Arts Institute is a renowned institution dedicated to nurturing artistic talent and promoting cultural enrichment within the community. With a commitment to excellence and a passion for the arts, we offer a range of programs and events designed to inspire creativity and foster artistic growth.
Position Overview:
We are seeking a highly organized and detail-oriented Admin cum Accounts Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth and efficient operation of administrative and basic accounting tasks, including rostering, scheduling, invoicing, simple book-keeping, and maintaining website information. This position offers an exciting opportunity to contribute to the success of our institute and make a positive impact on the arts community.
Key Responsibilities:
- Manage and maintain accurate rosters of students and instructors.
- Coordinate class schedules, rehearsals, and events, ensuring optimal utilization of resources.
- Generate and process invoices, track payments, and manage accounts receivable.
- Provide administrative support to faculty and staff, including scheduling appointments, preparing documents, and managing correspondence.
- Update and maintain website content, including class schedules, event calendars, and program information.
- Assist in the coordination of special events, performances, and exhibitions.
- Respond to inquiries from students, parents, and the public in a professional and timely manner.
- Perform general office tasks such as filing, copying, and data entry.
- Perform book-keeping.
- Collaborate with other team members to support the overall mission and goals of the institute.
Qualifications:
- Proven experience in administrative support roles, preferably in an educational or arts-related setting.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in data management.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with scheduling software.
- Familiarity with website content management systems (CMS) and basic HTML/CSS knowledge preferred.
- Effective communication skills, both written and verbal.
- Ability to work independently as well as part of a collaborative team.
- Passion for the arts and a commitment to promoting cultural enrichment within the community
