Responsibilities:
Operations / Project Management Support
- Assist the Operations Administrator as needed.
- Liaise with other Regional Business Units (RBU) for travel and accommodation requirements for Directors and other staff.
- Apply/Obtain all necessary Visas for staff personnel as necessary.
- Tracking Directors personnel movements. Flight reservation or vacation schedules
- Assisting in Purchase order and invoicing for office.
- Arrange flights, accommodation and transportation for directors and business trip for personnel.
- Liaise with logistics (equipment) coordinator related to general operations whenever necessary.
- Application of Foreign worker employment passes. Make sure passes are valid within the employment period.
- Processing of quotations from Suppliers.
Financial
- Checking travel, hotel agency and suppliers’ invoices.
- Arranging Purchase Orders for all hotels, and travel & transportation.
- Issue Purchase Orders and Material Requisition for approved supplier quotations on behalf of Directors and Administrative Manager
Administration
- Update/Maintain Executive Admin. records.
- Collect and check all staffs work records and prepare monthly summary report.
- Prepare contracts with freelance divers & technicians.
- Actively participate in adherence to and improvement of the Company’s Business Management System on QHSE related issues.
- Be responsible for any other such tasks and duties as shall be assigned.
- Answer incoming phone calls, taking messages, etc.
- Dispatch outbound documents, preparing airway bill and proforma invoices.
- Reception work, receiving, recording and distributing invoices for Directors.
Requirements:
- Min. 5 years’ similar experience.
- Conversant with standard Microsoft business software.
- English language proficiency
For interested applicants, please apply online or send your resume in WORD format to [email protected]
Thank you for your application but we regret that only shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd | EA Licence No: 01C4394 | RCB No. 200007268E
Goh Siew Hui | EA Registration No.: R22104229
