Job purpose
The Human Resource Specialist is responsible for providing comprehensive support in human resources and HR administrative functions within the organization with a focus in payroll. This role plays a vital role in managing day-to-day HR operations, maintaining employee records, coordinating recruitment and onboarding processes, managing employee benefits, and ensuring compliance with labor laws and regulations.
Duties and responsibilities
Payroll :
- Process end-to-end payroll for Company with a headcount of around 200 including, but not limited to, pro-ration of salary for new hires and resignees, submission of monthly CPF taxes, other statutory payments.
- Ensuring accuracy of bank details and timely submission of bank files, providing payroll GL to the finance team for reconciliation, filing of IR21 for foreigner resignees and annual IR8A.
- Prepare payroll-related reports for management, government agencies, and auditors as required.
- Assist in the implementation of payroll system upgrades to enhance operational effectiveness.
- Maintain the confidentiality and integrity of payroll data and information.
Talent Acquisition and Training :
- Manage the entire talent acquisition function to support expansion of company, including job posting, screening resumes, scheduling interviews, and conducting reference checks.
- Assist in drafting and updating job descriptions and specifications.
- In charge of onboarding / off-boarding of employees.
- Assist in talent retention and crafting out competitive strategies with regards to compensation and benefits.
- Handle work pass application, renewal and etc
- Ensure company’s compliance with local relevant regulations
- Maintain the applicant tracking system and ensure accurate and up-to-date recruitment records.
Training and Development:
- Implement and execute training plans and conduct trainings as well as post-training evaluations
- Assist in organizing and coordinating training programs, workshops, and seminars.
- Liaise with external training providers and internal stakeholders to ensure training logistics and materials are prepared.
- Maintain training records and evaluate training effectiveness.
HR Operations:
- Responsible for all lifecycle events i.e. Contract renewal, internal transfers, probation review, promotion, etc. make sure the process is complete, required files are documented, data are updated in systems.
- Administer and maintain accurate employee records, including personal details, attendance, leaves, and performance evaluations.
- Coordinate and conduct new employee onboarding and orientation programs.
- Assist in managing employee benefits, including insurance coverage, leaves, and HR related claims.
- Support the implementation and administration of HR policies and procedures.
- Assist in conducting employee engagement initiatives and surveys.
Administration:
- Support in organising company events including festival celebrations, anniversary dinner and team-bonding events.
- Assist in preparing reports, presentations, and correspondence
- Ad-hoc duties as assigned
Qualifications
- Possess at least Diploma in HR / Business Management or equivalent qualification.
- At least 3 years of experience in payroll processing and administration, preferably in a fast-paced environment
- Proficiency in Infotech payroll software / systems, Microsoft Excel and other relevant software applications.
- Take responsibility & ownership of assigned job-scopes.
- Strong understanding of payroll principles, taxation and laour laws / regulations in Singapore
- Excellent interpersonal and communication skills.
- Ability to handle confidential information with discretion and maintain a high level of integrity.
- Detail-oriented with strong organizational and time management skills.
- Proactive and able to work independently as well as part of a team.
- Ability to prioritize tasks, meet deadlines and work effectively under pressure.
Working conditions
- Take responsibility for and ownership of assigned job-scopes.
