Job Responsibilities:
- Greet and welcome visitors, and direct them to the meeting rooms and inform colleagues on the arrival of their visitors.
- Manage incoming calls, directing them to the appropriate departments or personnel.
- Receive, sort, and distribute mail and deliveries.
- Provide administrative support.
- Maintain and update admin records, databases, and filing systems.
- Assist in the preparation of reports, presentations, and documents.
- Assist in arranging travel itineraries, accommodations, and transportation for employees and visitors.
- Oversee office supplies, ensuring adequate stock levels and making necessary orders.
- Coordinate office maintenance and repairs as needed.
- Assist in planning and organizing company events and meetings.
- Coordinate logistics, including catering, equipment setup, and guest accommodations.
- Any ad-hoc duties that may be assigned from time to time.
Job Requirements:
- Diploma or Degree in Business Administration or any related field.
- Proven experience in a receptionist or administrative role.
- Familiarity with office management software (e.g., Microsoft Office Suite) and basic office equipment.
- Excellent verbal and written communication skills in English.
- Strong organizational abilities and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Friendly, approachable, and professional demeanour in dealing with visitors, employees, and distributors.
- Ability to thrive in a dynamic, fast-paced environment.
