The Office Administrator will report to the Office Manager and will be responsible for the General Office Maintenance and Office Administration.
General Office Maintenance
- Ensure Office facilities are in order and Office environment is kept clean and tidy.
- Ensure the inventory level of pantry and office supplies are well maintained.
- Coordinate with vendors for renewal of Office Maintenance Services and to ensure Office maintenance work is conducted timely as per Service Agreement.
- Liaise with the Office Building Maintenance Team for any matters relating to Office facilities matters.
Office Administrative Support
- Assist with flight, visa arrangement and hotel arrangement.
- Verification of SG&A invoices and staff claims before obtaining approval.
- SG&A Vendor Maintenance: Co-ordinate with SG&A Vendors to obtain the necessary documentation and information for creation and updating in the system.
- Assist with sourcing and conduct quotations comparison for office purchases, maintenance, and services, when necessary
- Assist with the onboarding of new joiners.
- Assist with organizing Company events and corporate gift purchases.
- Coordination of local and overseas courier services
- Co-ordinate with appointed vendor for archiving, destruction and retrieval of documents.
- Assist with filing, scanning, and photocopying of documents.
- Receiving and directing visitors
- Handle incoming and outgoing mails and Office mainline incoming phone calls.
- Run office errands when necessary (i.e.to the Banks)
- To assist with other office administrative duties as assigned
General Skills & Attributes
- Proficient in Microsoft Office applications, primarily in Microsoft Excel and Word and IT Savy.
- Ability to work independently.
- Detail-oriented and ability to maintain confidentiality.
- Excellent written and verbal communication skills to effectively interact with inter department, including the Management.
- Proactive with strong initiative and positive working attitude
