- Provide administration support to various departments.
- Collate purchase orders and purchase requisitions in order to order stocks
- Review inventories and order as required
- Review deliveries against the orders
- Track the status of any orders
- Ensure that any invoices are sent to accounts for payment
- Produce and maintain all reports using Excel
- Undertaking all filing as required
- Handles incoming phone calls, answering queries and redirecting of calls when necessary
- Maintain and manage proper document filing (eg. photocopying, scanning, filing and printing)
- Sorting of incoming mails and arranging of courier services
- Replenish office supplies on a monthly basis or when required (eg. Office inventory, stationery, office pantry and cleaning materials)
- Responsible for office cleanliness and coordination of housekeeping tri-annually
- Check petty cash reimbursements to ensure they are claimed in accordance with Company’s policy
- Maintain and update staff directory when required
- Consolidate and submit attendance records to HR department on a monthly basis
- Other ad-hoc duties that may be assigned.
- Diploma holders with at least 1 year experience.
- Proficient in MS Office.
- Work well with team.
- Possess initiative and willingness to learn and strong sense of responsibility.
- Meticulous and attention with details.
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