Reception (10%)
- Answer occasional incoming calls professionally and connect to the respective stakeholders
- Attend to guests/ visitors and direct them to the respective hosts where necessary
- Maintain a neat and tidy reception area for a professional and comfortable general office space
General Admin (40%)
Travel & Meeting Arrangement
- To work with the third-party service provider to make flights, transportation, and accommodation arrangement in accordance with the company’s policy.
- To support and coordinate meeting arrangements for office and its visitors.
Office Management
- To manage the third-party service provider of office cleaning and maintenance to ensure delivery of satisfactory services according to Service Level Agreement
- To coordinate courier / despatch services and distribute incoming mails / documents (if any).
- To manage office pantry and office storage space.
- To plan and bring to life office festive decorations.
Stationery Management
- Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish them as & when required.
- Coordinate and order company business cards for employees.
- Consolidate stationery requests for HR department and order monthly.
Tenancy & Licence Renewal (yearly)
- Renewal of admin building or business-related licenses and tenancy agreements
Sponsorships & Donations
- To record all Gifts, and Entertainment Declarations in the company’s register as per policy.
- To coordinate sponsorships given to external associations / charities.
HR Admin (50%)
Department Coordinator
- Provides administrative support which includes checking of claims, updating organisational chart, business cards, ID tag and processes purchase orders to the department.
Admin Budget
- To work with HR Operations team to review Admin budget on quarterly basis.
- Admin budget includes of HR expenses, office facilities expenses, stationary, postage, courier etc.
- Monitor quarterly expenses to ensure the utilisation are within budget
HR Support
- To work with line managers in assigning and preparing of work desk for new joiners / exits.
- To prepare and issue new hire orientation gift pack.
- To support application of work permits.
- To track compliance training status and drive for completion.
- To work closely with company Recreation Club in running engagement activities.
- To coordinate monthly staff welfare (free products) and weekly fruits day.
- To support some internal employee communications.
- To assist in planning Annual Health & Safety Day for all employees.
- To support employee health and safety related matters.
Requirements:
- At least 1 to 3 years of relevant working experience in administrative duties
- Diploma in Business Studies/Administration/Management, Secretarial or equivalent
- Good command of written and spoken English, proficiency in Mandarin is an added advantage.
- Mature, independent and results-oriented
- Good in MS Word, Excel and Outlook
- Possess strong organisation skill and meticulous
- Pleasant personality with good interpersonal and communication skills
Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
We regret to inform that only shortlisted candidates will be notified.
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang
