Duties
- Manage supervisor’s schedule, appointments and claims. Provide smooth administrative support to Value & Safety Office (VSO) team members.
- Organise departmental events and training workshops. Participate in events’ service agreements, sourcing and recommendations of vendors.
- Understand and conform to procurement guidelines for all stages of purchasing procedures with timely approval, accurate entries and proper filings.
- Monitor department generic email box and distribute incoming info or communications.
- Refresh departmental intranet and shared digital workspace with updated information.
- Manage incoming or outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc.
- Manage end-to-end arrangement of local or overseas conference, study and visit trips.
- Review, improve and update administrative policies and standard operating processes.
- Organises department team bonding activities to promote and strengthen camaraderie.
- Assist in departmental annual budget preparation and provide monthly update.
- Oversee office supplies and liaise with suppliers and vendors.
- Assist in on-boarding process for staff including scheduling of orientation sessions, application of IT access, etc.
- Provide secretariat functions such as minutes-taking for department meetings.
- Any other duties or project as assigned by Head of Department (HOD) and/or supervisors.
Requirements
- Min GCE O-level with 5 years of administrative or secretarial experience or;
- Diploma in Business Administration or equivalent. Preferably with some working experience.
Interested and qualified candidates , please send in your resume to [email protected]
Ivy Yong Shi Mei
R2198995
Recruit Express Pte Ltd 99C4599
