Job Responsibilities
Financial Analysis and reporting
· Responsible for overall control of expenses and recoveries for Singapore SG portfolio and maintenance of all RES GL accounts
· Month end check - track actuals against plan, forecast, prior month. Provide explanations for expense variance for all stake holders - FP&A (for flash reporting), Country team, management
· Pro-active forecasting of RES SG plan numbers (line of sight) for management reporting purposes based on trend, updates etc. Liaison with Transactions/Facilities Management/Project Management teams to achieve this
· Monthly submission of investment file, productivity file and R&C template
· Review DC rate and charges every month. Provide update for any changes in APS as needed
· Ensure project closures as per policy and track against plan. Accruals to be taken, if needed
· FA reconciliation and checking of monthly additions / depreciation etc.
· Co-ordinate for annual FA inventory count exercise. Ensure RES FA balances are updated
· Processing of Global housing related re-class entries into RES lines and charge out to business. Work with HR on tracking of rental and related cost
· Post Proof transition to FRO, responsible for maintenance of accurate GL balances, proofing records and ensure 'no ageing' in General Ledger balances
· Single point contact to regional, country, FA queries for SG RES
· Annual budgeting exercise
· Work with SG RES team to provide financial inputs for IEP preparation, RE (move v/s stay) analysis etc.
· Computing, reporting and tracking of reserves
· Engage with Audit team, regional Compliance for SG related queries
Compliance
· Responsible to ensure department compliance adhering to RES policies and processes.
· Submit Monthly and Quarterly Risk and Control Reporting, including any ad-hoc reports as required by Regional/Global Compliance team.
Operations & Processing
· Work with SG RE team and FRO Lease Admin team for rental run. Accruals entries to be passed as needed
· Utility tracking, re-class entries for GIRO payments. Month End Accrual process for utilities
· Monthly processing of entries for FAS 143 (fin 47), Rent smoothing, prepaid amortizations
· Processing of baseline billing, Accruals if necessary
· Work with FM managers to track repair expenditure. Month end accrual process for repair
· Any other entries, Invoice processing / accruals as needed for one timers, regional expense etc,
· Responsible for maintenance of all records (physical payment memos, approved reserve schedules, approved amortization/GAAP/Fin 47 schedule, Security Deposit and advances schedule etc) for Audit trail (soft and physical) and proofing
APS System Lead
· Overall responsible for maintenance (service order opening etc) and processing of premise recovery on APS system
· Work closely with FM for Archibus update
· Monthly processing of billing file, Manual recoveries and entries as and when needed
· One-point contact for all charging related queries, charges outlook submissions to regional FP&A and business
Facilities Management (FM) Analysis and forecasting
· Tracking of actuals against plan for all FM charges – Utilities, cleaning, Maint Contracts, Repairs, above base expenditure
· Track CBRE baseline invoicing and Change Request (CR) and forecasting
· Provide inputs for FM annual budgeting.
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Interested candidates who wish to apply for the advertised position, please email us an updated copy of your resume. We regret that only shortlisted candidates will be notified
Job Code: SHUL
Email Address: [email protected]
EA License: R1656128
Registration No: 01C4394
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