JOB PURPOSE
To provide administrative, logistics and office support for the Clinical Operations Department
DUTIES & RESPONSIBILITIES
Specific
- Provide secretarial support to Operations and/or Clinical Head of Department such as calendaring, scheduling of meetings, claims, overseas travel arrangements, etc
- Provide administrative support to Department such as:
- Coordination and collation of department information for record keeping and monitoring purposes e.g. staff training, certifications, vaccination records
- Secretariat (writing notes of meetings, collation of slides for presentation) and logistics support for department meetings and events (team-bonding, etc)
- Onboarding for department staff, both clinical and non-clinical staff e.g. arrangement for department passes and desks
- Procurement of office supplies and support for IT and facility maintenance issues
- Raising of ePay and purchase requests of med equipment, surgical instruments and consumables to support go live readiness
- Serve as a liaison with external parties and manage inter-hospital/external billings
- Staff training claims
- Maintain subscriptions and licenses and copyright purchases for the department
- New office admin setup and coordination at future campus including receiving new equipment, handover of space, furniture, etc; shifting of office to new locations, etc
- Management and tracking of department assets and inventory such as shared EUC and display monitors
- HR support to monitor staff deployment when undergoing immersion in host institutions
- Rostering of doctors e.g. to upload of roster in Intranet
- Assist with research-related administration for the department e.g. collate doctors’ research projects, submission.
- Coordinate with Clinical Services to monitor and meet requirements for Supervision of conditionally registered medical staff (e.g. assignment and monitoring of assigned supervisors, submission of supervision reports etc.) and Accreditation & Credentialing process including renewals of BCLS/ACLS and other documentation requirements.
- Maintain overall record-keeping for Continuing professional education (CPE) for doctors (including submission to SMC for CME points), in coordination with Clinical Services and L&D.
General
- Any other duties as assigned by the Reporting Officer
JOB REQUIREMENTS
- Diploma with at least 2-4 years of related experience.
- Healthcare experience is preferred
- Able to multi-task and manage projects.
- Able to communicate effectively at all levels with good interpersonal skills.
- Proficiency in Microsoft Office essential
- Proficiency in data, with an analytical mind for process efficiency an advantage
- Possess a good command of language, both written and spoken.
Interested candidates please send a copy of your resume to [email protected]
Lynn Ho
R23114223
Recruiter's Ref Code: #HHO
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599
