Job Summary:
We are seeking a detail-oriented and analytical Finance Operations Senior Associate to join our finance team. The Finance Operations Associate will be responsible for performing various financial tasks to support the company's finance operations. This role involves assisting with financial transactions, reconciliations, reporting, and ensuring compliance with financial policies and procedures. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Responsibilities:
Administrative Duties:
- Provide administrative assistance to the sales designer team.
- This includes but is not limited to settlement of invoices, data entry of coversheets to calculate commissions, scanning documents onto cloud software and managing paperwork.
Accounts Payable and Receivable:
- Process invoices, verify accuracy, and ensure timely payments to suppliers.
- Prepare and send invoices & receipts to clients/customers, track receivables, and follow up on outstanding payments.
General Ledger Maintenance:
- Maintain accurate and up-to-date bank records.
- Reconcile accounts and assist our accountants with month-end and year-end closing processes.
Reports & Data Submission:
- Timely submission of data required by management and assist in providing accurate information for report drafting.
- Prepare financial reports and analysis to support decision-making and financial planning activities.
Cash Management:
- Monitor cash flow and ensure sufficient funds are available for daily operations.
Process Improvement:
- Identify opportunities to streamline financial and administrative processes.
- Recommend and implement improvements to enhance efficiency, accuracy, and productivity.
- Stay updated on financial regulations and best practices to ensure compliance and mitigate financial risks.
- Support ad-hoc financial projects and initiatives as assigned by management.
Requirements:
- At least a Diploma or equivalent in Finance, Accounting, or related field
- Fluent in written and spoken English
- Meticulous and responsible
- Proficiency in basic software functions, example: Google Drive, Microsoft Office
- Basic accounting knowledge
- Ability to work independently and collaboratively in a team environment.
- Excellent communication and interpersonal skills.
- Prior administrative or finance experience is advantageous
- Experience in Xero software is advantageous
- Join our dynamic finance team and play a key role in supporting the company's financial operations and success.
