Job Description:
We are looking for a talented and enthusiastic HR Executive to join our team in Singapore. Reporting directly to the HR Manager, the HR Executive will play a key role in supporting various HR functions, general administration, and initiatives projects aimed at fostering a positive work environment, driving organizational success, promoting One DS Culture, and contributing to corporate social responsibility (CSR) initiatives.
Key Responsibilities:
1. Recruitment and Onboarding
- Assist in the recruitment process by posting job advertisements, screening resumes, and scheduling interviews.
- Coordinate and conduct orientation sessions for new hires to ensure smooth onboarding.
- Maintain accurate records of employee information and documentation
2. HR Administration
- Handle day-to-day HR administrative tasks such as checking travel claims, managing leave records, employee claim records, and processing payroll.
- Assist in the development and implementation of HR policies and procedures.
- Respond to employee inquiries and provide support on HR-related matters.
- Coordinate with various vendors for office maintenance work such as plant maintenance, office cleaning maintenance, water discharge pump maintenance and others.
3. Employee Relations
- Foster positive employee relations by addressing employee concerns and grievances in a timely and effective manner.
- Assist in organizing employee engagement activities and events to promote a positive work culture.
4. Training and Development
- Coordinate training programs and workshops to enhance employee skills and competencies.
- Assist in identifying training needs and developing training materials as necessary.
- Assist in posting the training material to the LinkedIn or Altos training system.
- Assist in ensuring employees complete their training timely.
5. Compliance and Reporting
- Ensure compliance with local labor laws and regulations.
- Ensure compliance with in-house regulations.
6. Corporate Social Responsibility (CSR) Support
- Collaborate with the team to support and participate in CSR initiatives and activities.
- Assist in the coordination of volunteer programs, community outreach activities, and environmental sustainability efforts.
- Help promote awareness of CSR initiatives internally and externally.
7. Promotion of One DS Culture
- Actively promote and embody the One DS Culture through interactions with employees and stakeholders.
- Support initiatives that foster collaboration, diversity, and inclusivity within the organization.
- Encourage teamwork and cross-functional cooperation to achieve common goals.
8. Other HR Projects
- Support HR Manager in various HR projects and initiatives to drive organizational effectiveness and employee engagement.
- Contribute ideas and suggestions for continuous improvement in HR processes and practices.
Qualifications:
- Bachelor’s degree in Human Resources Management, Business Administration, or related field.
- 2 – 4 years of relevant experience in HR administration or related roles.
- Experienced work in a set-up company will be an advantage.
- Experienced work in the pharmaceutical industry will be an advantage.
- Strong understanding of HR principles, practices, and procedures.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational and time management skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of Singapore employment laws and regulations is an advantage.
- Positive attitude, team player, and willingness to learn and grow in a dynamic environment.
