JOB RESPONSIBILITIES
- Manage a team of 4 staff to handle the functions of Administrative support, Logistics, Human Resource & Procurement
- Ensure compliance to the Personal Data Protection Act, in the role of Data Protection Officer
ADMIN
- Monitor submission of invoices and ensure that high value invoices are submitted in time for payment
- Assist in payment collection of overdue invoices
- Ordering of stationery and printing of office & marketing collaterals
- Weekly check of SAP system to ensure there are no mistakes in entries made by staff
- Liaise with Indonesian embassy for documentation needed for sub-distributor in Indonesia
MANAGERIAL
- Work closely with the Managing Director to set and/or implement policies, procedures and systems and to follow through the implementation
- Communicate all operating policies and/or issues at company meetings
- Research alternate methods of productivity, efficiency & continuous improvement
- Prepare and sign Decontamination certificates for return of Blood Chemistry analyser to factory
- Approval of Credit Notes
- Signing and issuance of Certified True Copies of Invoices and Delivery Orders
LOGISTICS
- Oversee the day to day deliveries of goods done by the delivery man to the various customers and step in if any issues arise
- Oversee the running of the warehouse and store operations
- Supervise the Goods receipts from Suppliers
- Monitor the maintenance of the Delivery vehicle
SALES & SERVICE SUPPORT
- Overall responsibility for company LinkedIn page including developing and posting content and ensuring identified objectives are met.
- Serve as primary point of contact when there are escalated customer issues related to goods quality, customer service and mishaps.
- Coordinate commissioning of equipment and closing of preventive maintenance and breakdown calls
- Support marketing activities such as brochure updating, content writing for social media, etc.
PROCUREMENT
- Maintain the Inventory for the company. Manage and perform analysis of inventory and ensure goods are ordered in time and in appropriate quantities. Ensure effective utilization of inventory and maintain solid inventory data
- Negotiate with freight forwarders for competitive rates
- Track and ensure that goods discrepancies are rectified by suppliers in time
HR
- Keep track of staffing requirements for the company and hire new talent as needed to correspond with specific duties and skill sets
- Identify skills gaps for all employees in the company, propose relevant training courses, negotiate with training providers and register employees for the trainings
- Do annual bench marking of employee salaries against identified competitor companies
- rrange and monitor background screening of new employees, authorise additional charges as appropriate
- Quarterly scoring of Performance Bonus for all Team members
JOB REQUIREMENTS
- Bachelor’s Degree in Business Administration or similar
- 10 – 15 years related work experience, preferably in the Healthcare industry
- High level of Integrity & Confidentiality
If you are interested in exploring this role or other current openings in the market, kindly email me at [email protected] with your resume.
We regret to inform that only shortlisted candidates will be notified.
Ashley Loo Yan Ni | R2095115 | EA License Number: 99C4599
Recruit Express Pte Ltd Company Reg. No. 199601303W
