Job Description:
- Data Entry: Accurately input invoices, customer payments, credit memos, and other accounts receivable transactions into the accounting system in a timely manner.
- Verification: Verify the accuracy of invoices and payment details, ensuring that they match corresponding sales orders, contracts, and customer agreements.
- Payment Processing: Process customer payments received via various methods such as checks, credit cards, electronic transfers, and cash, ensuring that payments are applied correctly to customer accounts.
- Collections Support: Assist in monitoring overdue accounts and following up with customers on outstanding balances as directed by collections specialists or supervisors.
- Customer Communication: Respond to customer inquiries regarding invoice status, payment history, and account balances in a professional and courteous manner.
- Record Maintenance: Maintain organized and up-to-date accounts receivable records and documentation, including customer files, payment history, and correspondence.
- Reporting: Assist in generating accounts receivable reports and aging analyses to support financial reporting and decision-making.
- Compliance: Ensure compliance with company policies, procedures, and regulatory requirements related to accounts receivable processes.
- Team Collaboration: Collaborate with other members of the accounts receivable team and cross-functional departments to resolve issues and improve processes.
Requirements:
- Experience: Prior experience in data entry, accounts receivable, or related role preferred but not required. Fresh graduates with internship experience are encouraged to apply.
- Technical Skills: Proficiency in data entry and computer skills, including experience with accounting software and Microsoft Office Suite (especially Excel).
- Attention to Detail: Strong attention to detail and accuracy in data entry and record-keeping.
- Organization: Excellent organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Communication: Good verbal and written communication skills. Ability to communicate effectively with customers and internal stakeholders.
- Team Player: Ability to work collaboratively as part of a team and contribute to a positive work environment.
- Adaptability: Willingness to adapt to changing priorities and deadlines as required.
- Work Location: 48 Toh Guan Road East
